Notice of Funds Available (RFP) Print Apply for this Grant

Specifications

Posted	Applications Due	Start Date	End Date	Amount	Match	Poverty Match	Council Staff
Nov 25, 2024	Jan 15, 2025	Jul 01, 2025	Jun 30, 2026	$374,650.00	$124,883.00	$41,628.00	Jennifer Hicks

Commonwealth Council on Developmental Disabilities

The CCDD is committed to serving Kentuckians with developmental disabilities and their families with innovative programs administered in partnership with a diverse array of community organizations. CCDD is awarded federal funds and operates with state funding as appropriated. The Council's mission is to create systemic change in Kentucky that empowers people to achieve full citizenship and inclusion in the community through education, capacity building and advocacy. The Council supports a vision of communities that fully engage, support, and provide equal opportunity for every person to be a valued and contributing member of their community.
The CCDD was established in October 1971 to fulfill the Developmental Disabilities Assistance and Bill of Rights Act of 2000 (the DD Act). Every US state and territory has a Council to improve services and advocate for people with developmental disabilities. Councils work with policy makers and community partners to achieve real changes on a state-wide level.
The CCDD is composed of 26 members. Sixteen members are persons with developmental disabilities and family members of persons with developmental disabilities. The other 10 are representatives of principal state and other agencies that advocate for, fund, or provide services to people with developmental disabilities. Council members are mandated to develop a five-year state plan addressing the needs of Kentuckians with developmental disabilities. The plan is implemented through community partnerships and vendors educating communities in disability issues, services, advocacy, and disability systems.

Authorities

The governing authorities for the CCDD includes the following: Developmental Disabilities Assistance and Bill of Rights Act of 2000 (the DD Act); 42 USC 15001 Pub. L. 106-402. Stat. 1693-1712. 30 October 2000; 45 CFR Part 75—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards and Kentucky Finance and Administration Cabinet e-procurement accounting policies and procedures. The DD Act Section 125(c)(8) mandates Councils to direct the use of funding to implement programs, projects and activities as described in the five-year state plan.
CCDD is supported by the Administration for Community Living (ACL), U.S. Department of Health and Human Services (HHS) as part of a financial assistance award totaling $1,195,270 with 84 percent funded by ACL/HHS and $192,300 and 16 percent funded by non-federal-government source(s). The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by ACL/HHS, or the U.S. Government.

State Plan Goal and Objective

Goal 2 Systems Change: By 2026, the Council will identify and increase education and training about access to affordable, accessible and integrated housing..
Objective 3 the Council will identify and increase education and training about access to affordable, accessible, and integrated housing through the analysis and modification of public policies, budget actions and/or practices.

Housing Solutions

Council recognizes the need for accessible and affordable housing for people with developmental disabilities. Council wishes to support a project that identifies housing best practice models and provides avenues for persons to obtain housing. This project will focus on identifying and implementing successful housing options for persons with developmental disabilities. Person centered principles are expected to be embedded in the project. In addition, the program should include a component for advocating for systems change on the policy level. The project should have a sustainability plan. The project will incorporate experts in both housing and disability issues as well as consumers to provide stories of impact. Products identifying best practice housing options will be developed to educate and provide technical assistance.

Sanctioned Activities

CCDD is mandated to use “sanctioned activities” in their work. Sanctioned Activities are defined in the Developmental Disabilities Assistance and Bill of Rights Act (the DD Act) of 2000 Part B: Federal Assistance to State Councils on Developmental Disabilities Section 125 (c)(5). All projects have been assigned sanctioned activities that the grantee must utilize in the project.
• SUPPORTING AND EDUCATING COMMUNITIES - The Council may support and conduct activities to assist neighborhoods and communities to respond positively to individuals with developmental disabilities and their families— (i) by encouraging local networks to provide informal and formal supports; (ii) through education; and (iii) by enabling neighborhoods and communities to offer such individuals and their families access to and use of services, resources, and opportunities.
• COALITION DEVELOPMENT AND CITIZEN PARTICIPATION - The Council may support and conduct activities to educate the public about the capabilities, preferences, and needs of individuals with developmental disabilities and their families and to develop and support coalitions that support the policy agenda of the Council, including training in self-advocacy, education of policymakers, and citizen leadership skills.
• BARRIER ELIMINATION, SYSTEMS DESIGN AND REDESIGN -The Council may support and conduct activities to eliminate barriers to access and use of community services by individuals with developmental disabilities, enhance systems design and redesign, and enhance citizen participation to address issues identified in the State plan.

Outputs

Outputs are what is expected in the project and may be included as project deliverables.
• Implementation of housing best practice models statewide
• Provision of pathways for people to obtain housing
• System of advocating for change on the policy level
• Sustainability plan
• Use of experts in housing, disability issues and persons with DD
• Products to educate the community

Methods of Evaluation

Grantees are required to collect federal performance indicator data and summarize this data in their periodic and final program reports. This will include administering the CCDD's follow up survey to individuals with developmental disabilities and family members who participate in CCDD sponsored grant projects. The interval between specific activities and data collection should allow enough time to demonstrate project impact on project participants.
In addition to quarterly reports, the Grantee will submit a final narrative program report and work plan with a summary of project activities, output, outcomes, federal performance measure totals and participant demographic data. Sample surveys and guidance for Federal Performance Measures will be provided. Grantees may be asked to present a project update at a Council meeting during the grant period or upon completion of the project. Grantees may also be invited to exhibit information about their projects at CCDD sponsored events.

Eligibility and Requirements

Grants are provided to any 501(c) 3, state university or local/state government located and doing business in the Commonwealth of Kentucky. Grantees are expected to follow all applicable state and federal accounting policies and regulations filed by the Kentucky Finance and Administration Cabinet and as directed by the U.S. Department of Health and Human Services. Applicants must demonstrate a working knowledge of the project subject matter. Experience working with and advocating on behalf of people with developmental disabilities is preferred. Partnerships and programs must be in accordance with the mission and vision of the Council.
Recipients of federal funds are not allowed to use federal funding to lobby federal, state, or local officials to receive additional funding or influence legislation. Recipients are bound by the Federal Funding Accountability and Transparency Act. Recipients shall complete reports as required by the CCDD at least quarterly or more as requested.
The CCDD strongly encourages organizations located in rural or urban poverty areas, employing staff with disabilities, and representing linguistic and cultural minorities to apply.
The selected applicant may be instructed to revise and resubmit its application prior to receiving the official notice of grant award. All proposals become the sole property of CCDD and may be used by the Council for future requests for proposals or projects.

Federal Definition of a Developmental Disability

A developmental disability is a severe chronic disability of a person five years of age or older which (i.) is attributable to a mental or physical impairment or combination of mental and physical impairments; (ii.) is manifested before the person attains age twenty-two; (iii.) is likely to continue indefinitely; (iv.) results in substantial functional limitations in three or more of the following areas of major life activity: (I) self-care, (II) receptive and expressive language, (III) learning, (IV) mobility, (V) self-direction (VI) capacity for independent living; (VII) economic self-sufficiency; and (v.) reflects the individual's need for a combination and sequence of special, interdisciplinary, or generic services, individualized supports, or other forms of assistance that are of lifelong or extended duration and are individually planned and coordinated. (B) Infants and Young Children - An individual from birth to age 9, inclusive, who has a substantial developmental delay or specific congenital or acquired condition, may be considered to have a developmental disability without meeting 3 or more of the criteria described in clauses (i) through (v) of subparagraph (A) if the individual, without services and supports, has a high probability of meeting those criteria later in life.

Funding Parameters

Each grantee will be required to contribute to the total costs of a project. This contribution is referred to as match. The amount of match required for a particular project can vary depending upon where the project activities will be performed. In most cases, grantees will be required to provide 25% of the total project costs as match. However, if project activities will be performed solely in a federally designated poverty county or counties, the match requirement will be reduced to 10% of the total project costs.
The Census Bureau provides information on the percentage of persons in poverty by county/state.
Follow this step-by-step process to determine poverty areas for your state:
• Go to https://www.census.gov/programs-surveys/saipe.html
• Click on “Data” on the left menu, select SAIPE Datasets
• Choose the most recent status chart available. Typically, the status chart runs 2 years behind the federal fiscal year.
• Click “US and All States and Counties” (this will download an Excel file)
• View column “H- Poverty Percent of all ages” in the Excel file
• IMPORTANT: The percentile must be 20.0% or higher – there is no rounding up.
Calculating Match:
For 25% Match Requirement – Non Poverty Areas
Step 1: Divide the amount of federal funds needed/requested by 75% (.75) to calculate the total cost of the project.
Step 2: Subtract the amount of federal funds needed/requested from the total cost of the project to calculate subreceipient match>
Step 3: To verify, multiply the total cost of the project by 25% (.25)
For 10% Match Requirement – Non Poverty Areas
Step 1: Divide the amount of federal funds needed/requested by 90% (.90) to calculate the total cost of the project.
Step 2: Subtract the amount of federal funds needed/requested from the total cost of the project to calculate subreceipient match>
Step 3: To verify, multiply the total cost of the project by 10% (.10)
EXAMPLE:
Match required: 25%
Federal Funds Needed/Requested: $1000.00
Step 1: Calculate Total Cost of Project
Divide the amount of federal funds needed/requested by 75% (.75)
Funds Needed ($1000) $1000 ÷ (.75) = $1,333.33
Total cost of the project = $1,333.33
*Note: Substitute 90% (.90) for 75% (.75) for urban/ rural poverty projects.
Step 2: Calculate Subrecipient Match
Subtract the amount of federal funds needed/requested from the total cost of the project.
$1,333.33- $1,000.00 = $333.33 Subrecipient Match = $333.33
Step 3: Verify
Multiply the total project cost by 25% (.25).*
$1,333.33 X .25 = $333.33 Subrecipient Match = $333.33
*Note: Substitute 10% for 25% for urban/ rural poverty projects.
Failure to satisfy this requirement may result in the return of grant funds to CCDD.
CCDD grant funds cannot be used for ongoing organizational activities, to supplant existing private, state, or federal funding sources, to purchase equipment or furnishings, or to duplicate or replace existing services provided to people with developmental disabilities and family members.
The CCDD may, at its sole discretion, offer the selected applicant the opportunity to apply for continuation funds after the project date has ended. Future funding will be contingent upon satisfactory completion of all requirements under this solicitation, the CCDD’s determination that additional activities are warranted, and the availability of federal funds to support additional activities.

Funding Out Provision

The state agency (Council) may terminate this contract if funds are not appropriated to the contracting agency or are not otherwise available for the purpose of making payments without incurring any obligation for payment after the date of termination, regardless of the terms of the contract. The state agency shall provide the Contractor thirty (30) calendar days’ written notice of termination of the contract due to lack of available funding.

Application Requirements

Applicants must apply for CCDD funding through an on-line grant management system called DD Suite. Applicants must create a DD Suite user account and an organization account to apply. To learn how to create an account, go to: https://www.ddsuite.org/TA. If accommodations and accessibility needs are requested, applicants may call the CCDD staff for additional support.
DD Suite is a web-based project management and performance database. Public and private funding organizations use DD Suite for all their grant management procedures. To visit the site, go to https://www.ddsuite.org/ .
The following information is required:
1. The names of the organization’s board members (if the applicant is an organization with a governing board)
2. Proof of 501(c) 3 status from the IRS
3. Purpose of the program including:
a. Council goal and objective to be addressed
b. The DD Act Sanctioned activity (DD Act §125(c)(5), 42 U.S.C.) to be applied
4. Project Plan/Proposal including but not limited to:
a. Measurable goals and objectives
b. Deliverables
c. Timeline of target benchmarks or achievements
d. Methods of evaluation including a customer satisfaction component
e. Line-item budget justification including but not limited to:
i. Required federal match
ii. If applicable-Personnel costs must include the breakdown of benefits provided.
iii. Operating costs
iv. Indirect costs

Application Review

Applications will be processed by CCDD staff to ensure all requirements are met for Council review. Members of the Council will approve applications. Once approved, notification will be sent to the applicant and CCDD staff will begin the state memoranda of agreement process and contract execution will begin. CCDD assures that no member of the Council will cast a vote on any matter that would provide direct financial benefit to the member or otherwise give the appearance of a conflict of interest.
All members representing state agency and organizational entities that receive federal funding and are regulated under federal laws related to individuals with disabilities shall recuse themselves from any discussion of proposals, grants or contracts concerning any entity they are representing per the DD Act Section 125(b)(4)(B). This includes state agency representatives, the DD Network Partners: Protection and Advocacy and University Center for Excellence (UCEDD) and representatives of local and nongovernmental agencies, and private nonprofit groups concerned with services for individuals with developmental disabilities in the Commonwealth.

Assurances

When an entity is provided a grant award, the following assurances are required of all programs and projects funded by the CCDD and will be included in contracts and agreements. Grantees are required to sign the CCDD Assurances form.
“This award is issued under Title 1, Subtitle B of Developmental Disabilities Assistance and Bill of Rights Act of 2000.
The Second Party agrees to perform the services herein and has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost) to ensure proper planning, management and completion of the project described in this application.
Understands the administration of the project will be aimed toward making a contribution to the statewide quality and extent of community life for persons with developmental disabilities; consideration will be given to the involvement of consumers and residents of service areas in the planning, management, and operation of such services; special consideration will be given to the needs of those residing in urban and rural poverty areas; applicant shall maximize the use of community resources, including volunteers whenever appropriate; participation in the project will be generally representative of the population of the state, with particular attention to the participation of minority groups.
Agrees to be evaluated at least twice a year by CCDD relative to how the project is meeting the objectives and making progress toward achieving expected outcomes.
Will submit periodic program and financial reports in the manner described by CCDD, a final program report, if applicable, and such other reports as may be required by CCDD in order to administer the program. Failure to submit reports in a timely manner may result in delayed funding or termination of the agreement.
Will initiate and complete the work within the applicable time frame, or an adjusted time frame approved by CCDD, after receipt of approval by CCDD.
Records shall be maintained in accordance with KRS 45A.410 for a period of NOT LESS THAN five (5) years, or until any pending issues related to the records of an audit or review has been resolved, whichever is later; the aforementioned records requirements, if applicable, shall be included in all approved subcontracts.
To ensure consistency of the CCDD brand across all media, the second party must provide assurances that any products, publications, etc. produced by the project shall follow the guidelines of the CCDD brand style guide. The second party shall further assure that it will work closely with the CCDD staff in the development of products, publications, and any proofs, etc., shall be submitted to staff for review and editing before printing and/or production. Proofs include any published materials (newspaper, magazines, etc.).
Will ensure services provided under this project are administered and/or supervised by qualified personnel; such qualifications are determined by reference to current certification and occupational standards, federal, state, and local licensing laws.
Any direct services provided will be provided in an individualized manner; the human rights of all individuals with developmental disabilities will be protected.
Will establish ethical safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Further, applicant will notify CCDD, in writing, of any potential conflict of interest that may affect the award.
Will adhere to Commonwealth Anti-Harassment and anti-discrimination regulations as provided by the Office of Diversity, Equality and Training and Executive Order 2008-473 prohibiting harassment on the basis of race, color, national origin, sex, age, religion, sexual orientation, gender identity, genetic information, disability, political affiliation, veteran status or any other category protected by state and/or federal civil rights laws.
Payment will be made upon receipt of appropriate, acceptable, and timely invoices submitted to the CCDD by the Second Party. Payment by the CCDD to the Second Party, as well as the Second Party’s continued performance, shall be subject to the availability and allocation of local agency or governmental funds, or state or federal funds necessary to finance the performance of the services described in this agreement.
Will comply with applicable administrative requirements and cost principles in accordance with 2 CFR Part 200, “Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards.” All costs shall be reasonable, allowable, and allocable; applicant shall assume sole and entire responsibility for the payment of its taxes.
Will generate and document matching expenditures as required by federal regulations and CCDD; that such matching expenditures are not included as contributions for any other federally assisted project/program and are not paid by the federal government under another award.
In accordance with the Stevens Amendment, when issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or part with Federal money, all non-federal entities receiving Federal funds shall clearly state:
1) the percentage of the total costs of the program or project which will be financed with Federal money.
2) the dollar amount of Federal funds for the project or program; and
3) percentage and dollar amount of the total costs of the project or program that will be financed by non-governmental sources as outlined in the contract with the grantee.
Will comply with all applicable federal and state laws, regulations, guidelines and requirements including, but not limited to the following:
The Developmental Disabilities Assistance and Bill of Rights Act of 2000 (P.L. 106-402), as amended,
All federal statutes relating to nondiscrimination. These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin;
Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex;
Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps;
The Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age;
The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse;
The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism;
Sections 523 and 527 of the Public Health Service Act of 1912 {42 U.S.C. §§290 (dd)-(3) and 290 (ee)(3)}, as amended, relating to confidentiality of alcohol and drug abuse patient records;
Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing;
Section 507 of the Departments of Labor, Health and Human Services, and Education, and Related Agencies Appropriations Act of 1995, Purchase of American-Made Equipment and Products (P.L. 103-333), which states, “It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available in this Act should be American-made.”;
Part C of the Pro-Children Act of 1994 (P.L. 103-227), which provides that smoking may not be permitted in any portion of any indoor facility owned or leased or contracted by an entity and used regularly for the provision of health, day care, education, or library services to children under the age of 18, if the services are funded by federal programs whether directly or through state or local governments. Federal programs include grants, cooperative agreements, loans and loan guarantees, and contracts. The law does not apply to children’s services provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions of facilities used for inpatient drug and alcohol treatment;
CFR 75.215 Disclosure of lobbying activities. Recipients are subject to the restriction on lobbying as set forth in 45 CFR part 93;
Section 106 (g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. 7104);
Consolidated and Further Continuing Appropriations Act, 2015 (Public Law 113-235), Salary Limitation (Section 203), Gun Control (Section 217), Restriction on Distribution of Sterile Needles (Section 522), Anti-Lobbying (Section 503);
Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
The requirements of any other nondiscrimination statute(s) which may apply to the application.”